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Price List Items

 

Price List Items are a list of commonly used materials or services which can easily be added to Jobs, Quotes, Invoices, Bills and Purchase Orders at the click of a button.

Note: There are three ways to create Price List Items in Tradify. This article focuses on the most common, but we've also linked our other related articles for you below.

Manually enter individual price list items (steps below).

Import via a supplier price list file. For more details, please see here.

Import via your integrated accounting system. For more details, please see the links below.

 

How to manually enter individual Price List Items into Tradify

Head over to Settings > Price List > New > New Price List Item. 

Note: The following fields will be displayed.

Item Code – Used as the unique identifier for the item. 

Note: Item Codes are mandatory and must be unique within an individual supplier. If you have multiple suppliers, you may use the item code once per supplier. Item codes must also be made up of alpha numerical characters (limited to 100 characters).

Description – Used as a description for the price list item.

Note: Descriptions are mandatory and limited to 200 characters.

Unit of Measure - Used as the unit of measure that the item is purchased and sold in.

Note: This field is only visible onscreen and does not appear on the invoice. If you need the unit of measure to appear on the invoice then you'll need to add it to the Item Description.

Price List Category – Use this field to apply the price list item to a Category. For more details on Categories, please see here.

Supplier – Use this field to assign a supplier to this price list item.  

Note: This field is mandatory. Also note, if the item is unique to your business, feel free to create a supplier under your company name. 

Sales Tax Rate – The tax rate to use for the prices list item when invoicing and quoting. You can find out more about Tax Rates here.

Purchase Tax Rate – The tax rate to use for this prices list item when purchasing. You can find out more about Tax Rates here.

Sales Account Code - Assign to an account code that applies to this Price List Item. If left blank, Tradify will set this to your default "Sales of Materials" account code (taken from within your accounting integration settings). 

Note: If you're not integrated with an accounting system, please leave blank.

Purchase Account Code - Assign to an account code that applies to this Price List Item. If left blank, Tradify will set this to your default "Purchases" account code (taken from within your accounting integration settings). 

Note: If you're not integrated with an accounting system, please leave blank.

Buy Price – the amount you pay to purchase the price list item

Note: This field is mandatory.

Pricing Method – The method used to calculate the selling price for the Price List Item.  Prices are calculated or can be entered for each Pricing Level set up in Tradify.  Pricing levels allow you to specify multiple prices for each item within a single price list. For more details on Pricing Levels, please see here.

Note: The Pricing Method options are:
  • Calculate prices using purchase cost + markup - Prices are calculated for each pricing level using the Buy Price and Markup % set for each pricing level. The benefit of this method is that prices will update automatically when the buy price is changed either manually or as a result of importing an updated Supplier Price Book.
  • Let me enter the price now - Allows the selling price to be manually entered for each pricing level.  Using this method fixes the selling price until it is either manually changed or updated.
  • Let me enter the price later - Allows the selling price to be left at zero so that it can be entered at the point of adding it to either to a Job, an invoice or a quote.

 

Once you've entered all the relevant information, click Save.

 

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