This is where you can create Price List Items for quick entry of material costs used on Jobs. Price List Items can be categorised and combined into Kit Sets to make Quoting easier and more flexible.
Click on Settings > Price List & Kits to access this setting menu options.
Price List Items
The Price List Items are a list of commonly used parts which you can access when adding materials used or services provided on jobs and when creating invoices or estimates. The price list is searchable either by any part of the Description or Item code so you can quickly find the items you have used on the job as needed.
Tradify allows you to import your supplier price books into the system, making it super easy to set up and maintain your price list items. For more information about importing supplier price books, click here.
As a general rule it is best to create your price list items by importing supplier price books, however, you can manually add Price List Items as needed. To add a new price list item click "New Price List Item" button at the bottom left of the Price List Items window.
Enter the relevant information in the fields on the Price List Item screen and click "Save".
Item Code – you can enter a supplier's product code or set your own for the price list item. Price List Items as uniquely identified using a combination of the Supplier and Item code. This must be a unique code for this supplier (this field is mandatory)
Description – a description of the price list item (this field is mandatory)
Unit of Measure - the unit of measure that the item is purchased and sold in. This field is only visible on screen and does not appear on the invoice. NOTE: If you need the unit of measure to appear on the invoice then you need to add it to the Item Description.
Price List Category – Price List Items can be grouped into categories. NOTE: On the Mobile App, Price Categories can be searched and filtered to add another dimension to searching for Price List Items. On the Web Console the Categories are listed when browsing your price list items.
Supplier – the supplier of this price list item. NOTE: If the item is unique to your business you can enter your own company name here or list the supplier as Service Charges. Price List Items are maintained by supplier, therefore an item can be duplicated across two different suppliers. (this field is mandatory).
Sales Tax Rate – the tax rate to use for the prices list item when invoicing and quoting. You can find out more about tax rates here.
Purchase Tax Rate – the tax rate to use for this prices list item when purchasing. You can find out more about tax rates here.
Sales Account Code - the account code to use for the Price List item when sending customer invoices to the Accounting System.
Purchase Account Code - the account code to use for the Price List Item when sending supplier bills/invoices to your Accounting System.
Buy Price – the amount you pay to purchase the price list item (this field is mandatory).
Pricing Method – the method used to calculate the selling price for the Price List Item. Prices are calculated or can be entered for each Pricing Level set up in Tradify. Pricing levels allow you to specify multiple prices for each item within a single price list. Click here to find out more about Pricing Levels. The Pricing Method options are:
- Calculate prices using purchase cost + markup - Prices are calculated for each pricing level using the Buy Price and Markup % set for each pricing level. The benefit of this method is that prices will update automatically when the buy price is changed either manually or as a result of importing an updated Supplier Price Book.
- Let me enter the price now - Allows the selling price to be manually entered for each pricing level. Using this method fixes the selling price until it is either manually changed or updated.
- Let me enter the price later - Allows the selling price to be left at zero so that it can be entered at the point of adding it to either to a Job, an invoice or a quote.
Kits, also known as assemblies or bill of materials, are essentially a collection of items, labour and miscellaneous costs that, when combined, make up another item that is sold as an assembled or manufactured item. Kits allow for one item to be selected and entered on a Quote, which then automatically includes all the components that make up that item, instead of having to enter all the individual components being sold. Kits automatically summarises the components and only displays a single line on the quote sent to the customer, while allowing the components to be copied to the Materials tab of the job.
To add a new kit click on the Kit tab, then click "New Kit".
Enter a display name and a category if required.
Display Name – this is the Item Description that the Customer sees on a Quote. Enter a name to describe this kit.
Kit Category – Kits can be grouped into categories to aid in searching and selecting Kits.
Add items to the kit by clicking on "Add Item".
Three options are presented when adding a items to a kit.
Time – use this option to add labour to the make up of your kit.
Price List Item – use this option to add a price list item to your kit.
Miscellaneous – use this option to add a miscellaneous item to your kit.
Adding Time to your kit
To add a time item to your kit, select Time, enter all of the required information, then click "Save":.
Billing Rate – the hourly labour rate at which the time will be charged out at. You can find out more about billing rates here.
Description – a description of the labour line item being added to the kit. This defaults to the billing rate’s display name, however, this can be modified to explain what the time entry covers. More than one time entry can be added to each kit.
Quantity – the number of hours required for this labour line item.
Adding Price List Items to your kit
To add a price list item to your kit, select Price List Item, enter all of the required information, then click "Save".
Price List Item – the item code to add to the kit. This field is searchable. A filtered list of the Price List items will appear in a drop down list as you type characters.
Description – a description of the line item added to the kit. This defaults to the price list item’s display name, however, this can be modified as required for this kit.
Quantity – the quantity of the item used in the make up or assembly of this kit. This defaults to 1 but can be modified as required.
Adding a miscellaneous item to your kit
To add a miscellaneous item to your kit, click Miscellaneous, enter all of the required information, then click "Save".
Description – a description of the miscellaneous line item added to the kit.
Cost - The cost of this miscellaneous line item added to the kit.
Price – the amount to charge for this miscellaneous line item added to the kit.
Tax Rate – the tax rate to use for this miscellaneous line item added to the kit. You can find out more about tax rates here.
Click "Save" to save the kit and complete the process.